Contributors/2016-04-27-Retro-Planning

James, Joel, Trevor

Goals

Determine what kind of Retro activities should the Editing department be doing.

• Should we make changes in how we execute.
• should we make process changes.
• Use Phabricator reports and other evidence to evaluate and make decisions.
• Assess other experiments (which?).
• Address morale and staffing changes.
• Assess people planning.

Context of Planning Exercises

Thinking about the possible planning meeting Editing department has in several dimensions:

• Forwards (planning) vs Backwards (evaluation)
• Internal to teams vs External (between team and others)
• Existing processes vs processes worth considering
• time scale: monthly, quarterly, annual, 5+ year

Forwards/Internal

• Quarterly: Jamboree (Editing Department)
• Annual/beyond: team on-sites w/ad-hoc agendas. Nothing in Editing department

Forwards/External

• Quarterly Goals process
• Annual Planning process
• Strategy processes

Backwards/Internal

• Monthy, per-sprint, or other team retros (some teams)
• No quarterly retro process in Editing department
• No annual retro process

Backwards/External

• Quarterly reviews with posted slides

We should try and get all these on a timeline to clarify the overlaps and cycles.

What do we want to do differently

1. Do an FY2016 annual retrospective for Editing Department in early July 2016
2. Do an FY2016Q1 quarterly retro in early Oct 2016
3. Evaluate the retros and decide if we should do more

What kind of retro do we want to do?

Some options ...

Focus	Technique	Use for
Input	Chrono review What went well/do differently	Quarterly
Output	went well/do differently Look at Phabricator reports Come ready to discuss open questions Do a survey something like THC?	Annual
Outcomes	metrics strategy review	Annual

Next Steps

• Joel writes up notes
• Trevor: set dates
• Joel: lead getting the agenda set