Wikimedia Developer Summit/2016/Session checklist

This checklist exists to help each session at WikiDev meet the following goals:

Have productive discussion about topics that need face-to-face time

Make progress towards agreement on a solution

Document what was discussed, including areas of agreement and disagreement

Create written list of action items for follow up

Update or create Phabricator tasks as appropriate

Specific tasks:

Assign meeting roles:
Facilitator

Gatekeeper

Scribe

Timekeeper

Facilitator: run session to achieve specific goals.
State or build consensus towards meeting goal and style, referencing one of these meeting types:
Problem-solving: surveying many possible solutions

Strawman: exploring one specific solution

Field narrowing: narrowing down choices of solution

Consensus: coming to agreement on one solution

Education: teaching people about an agreed solution

Identify agenda items and guide discussion to stay on topic

Redirect participants who begin venting or discussing things that can be done online

Scribe(s): Document the session
Copy https://etherpad.wikimedia.org/p/WikiDev16-YourSession to https://etherpad.wikimedia.org/p/WikiDev16-[SESSION NAME]

Fill out the information in the template, including
Link to Phabricator task describing session

Goal as described by facilitator

Topics of discussion as laid out by facilitator

Action items and who is responsible for them

Create new Phabricator tasks as needed

At end of session, copy meeting notes into Phabricator as appropriate

Gatekeeper: Actively manage participation
Interrupt people if they are dominating the discussion

Help people who are having difficulty being heard

If the gatekeeper is talking too much, someone else should interrupt them

Timekeeper: Keep track of time left and point out time passing to facilitator
If possible, estimate time for each topic written by scribes

Let people know when a topic has gone over its time

Give a warning when 5-10 minutes are left