Forms in PhabricatorEdit

New content is entered into Phabricator primarily by filling out forms. The forms can be customized in various ways and custom forms can be saved for specialized use-cases. Forms are explained in the official Phabricator documentation topic User Guide: Customizing Forms

Some examples of custom forms used by the Wikimedia Foundation include the following:

Favorites MenuEdit

Example screenshot of the Phabricator Favorites Menu

There are other specialized forms and some are used by small groups of people so it doesn't make sense to clutter the interface with forms that are not used by the majority of users in Phabricator. This consideration has lead to the development of the Favorites menu. The Favorites menu can be customized by each user according to their needs. This menu is accessed by clicking the Bookmark button which is near the upper right corner of the Phabricator interface, just to the left of the user menu and search box.

Adding forms to your FavoritesEdit

You can add any available form to your favorites menu for easy access from anywhere inside Phabricator.

  • Visit the Favorites editor which can be accessed by clicking "Edit Favorites" at the bottom of the favorites menu.
Screenshot of the Favorites menu editing interface.
  • Click the link labeled "+ Form" in the menu on the right side of the page. This will present a dialog with two fields, "Form" and "Name."
Dialog for adding an item to your Favorites menu.
  • Select a form by typing into the "Form" field or by clicking the browse button (magnifying glass icon) on the right side of the dialog.
    Browsing is easier if you do not already know the name of the form you want to add. That will bring up a dialog with a list of all available forms for you to choose from.
  • Select a form.
  • Optionally you can enter an alternate name for the form, otherwise the default name will be used.
  • Finally, click the blue button labeled "Create Menu Item" to add the form to your favorites menu.

Pre-filling formsEdit

You can pre-fill forms with default values and share your form with others by posting a link. Anyone can create and share links with values for any form field encoded in the URL. People who use your link will get a pre-filled form that they can complete and submit to create a task. This is generally used to create prototype forms with some desired project tags and perhaps a template of some kind for the task description.

You can customize almost every field of every maniphest task form and there is an easy to use web interface for creating links in the required format.

For more info, See Phabricator/Help/Task_Creation_URL

Creating custom formsEdit

For more customization beyond what is possible with pre-filling forms, Phabricator allows Phabricator administrators to create custom forms for task creation and editing. Upstream documentation is available and a custom form just to demonstrate the possibility is available.

If you need a custom form, create a task to request a custom form to be set up by admins and explain your use-case.

Some of the possibilities include:

  • Custom markup at the top of forms
  • Pre-filling information in fields
  • Hiding certain fields and changing the order in which they appear
  • Specialized workflows involving custom fields specific to a particular type of task or process.

A great deal of caution is required when using this new functionality. Form creation is limited to administrators because it is currently too easy to accidentally override existing forms when someone creates a new form without fully understanding the subtleties of how forms interact with other phabricator features. We have not established a formal process for this yet.

"Create" vs "Edit" FormsEdit

It's important to understand the distinction between "Create" and "Edit" forms when making changes to custom forms because of how this affects phabricator's behvior.

  • Despite the naming, all forms can be used to create a task.
  • Only those forms marked as "Create forms" are shown in the +Create Task drop-down menu.
  • A form can be marked as both "Create" and "Edit" at the same time.
  • Only those forms marked as "Edit" forms can be used to edit pre-existing tasks.

There are several factors that determine which form is used to edit any given task. The choice of form is affected by the task type, the form's priority as well as the project membership of the user who is doing the editing. For a form to be used, it must meet all of the following conditions:

  1. Marked as an "edit" form
  2. Type must match the task
  3. It must be visible to the current user (based on the view policy applied to each form)

When there are multiple forms which meet all of the above conditions, task editing will use the form with the highest priority. Priority is configured on the maniphest.task edit engine configuration interface (Click "Reorder edit forms")

Task Types (aka "Subtypes")Edit

As of May 2020, the following task subtypes exist: Task, Bug Report, Feature Request, Spike, Design, Deadline, Release, Goal, Administrative Request, Security Issue, Production Error. Task subtypes are disjunct so a task can only have one subtype.

Different types of tasks can have different fields that describe details which are unique to a given type. For example:

  • Release tasks have a release date.
  • Deadlines have a due date.
  • Log error reports can have an error id, URL and stack trace.
  • Security Issues have a severity, affected hosts.
What determines the type of a taskEdit

The type of a task is initially determined by the form that was used to create the task. The type of a task can be changed manually by some users (via the "Add Action… → Change Subtype" dropdown) and also via automated edits when a task matches a specific Herald rule.

Different edit forms are associated with each task type so that the appropriate fields are shown when editing tasks of a custom type.

Generally users should not modify the type of a task unless there is a very specific reason for doing so. The maintenance of task types is best left to Phabricator administrators and experienced project managers.

Further ReadingEdit

See also this blog post introducing the task types feature.