Design System Team/Chores

Technical chores

Technical chores rotate every two weeks among the following people:

• Anne Tomasevich
• Eric Gardner
• Volker E.
• Lauralyn Watson

Doing the technical chores involves:

• Doing the Codex release on the second Tuesday; follow these instructions.
• When necessary, doing an OOUI release on the second Tuesday; follow these instructions.

Sprint	Period	Person	Due date	Chore	Status
27	July 8 - 19, 2024	Volker	July 12	Codex release	✅ v1.9.0 released – delayed by flaky Selenium test
28	July 22 - August 2, 2024	Lauralyn	July 23	Codex release	✅ v1.10.0 released
29	August 5 - 16, 2024	Eric	August 6	Codex release	✅ v1.11.0 released
30	August 19 - 30, 2024	Volker Roan	August 20	Codex release	✅ v1.11.1 released
31	September 2 - 13, 2024	Anne Eric	September 3 September 4	Codex release	✅ v1.12.0 released
32	September 16 - 27, 2024	Lauralyn	September 17	Codex release	✅ v1.13.0 released
33	September 30 - October 11, 2024	Anne	October 1	Codex release	✅ v1.13.1 released
34	October 14 - 25, 2024	Eric Anne	October 15 October 16	Codex release	✅ v1.14.0 released
35	October 28 - November 8, 2024	Eric	October 29	Codex release
36	November 11 - 22, 2024	Lauralyn	November 12	Codex release

Legend

✅	is fine
⚠️	needs attention
🚨	is on fire
🎉	for your attention but positive

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Team Practices chores

Team practices chores rotate every two weeks among the following people:

• Anne Tomasevich
• Bárbara Martínez Calvo
• Christopher Ciufo
• Derek Torsani
• Eric Gardner
• Lauralyn Watson
• Volker E.

Doing the Team Practices chores involves:

• Facilitating our 3 scrum events: Planning + Refinement, Retro, and Review + Demos.
  • What does success look like? Scrum events are meeting their intended purposes (see: Meetings & their purposes).
  • Meeting agenda templates can be found in their respective meeting notes docs.
  • EasyRetro guidance
• Maintaining the DST calendar in partnership with meeting owners.
  • What does success look like? Team calendar reflects reality during your assigned chore wheel rotation, accounting for vacations, holidays, etc.
• Maintaining the Team Practices chore wheel
  • What does success look like? This page reflects reality for the next entire chore wheel rotation, accounting for vacations, holidays, etc.
• Reminding the next person in the rotation about their upcoming chore duties.

Sprint #	Period	Person	Notes (if needed)
30	August 19 - August 30, 2024	Bárbara
31	September 2 - September 13, 2024	Volker
32	September 16 - September 27, 2024	Anne
33	September 30 - October 11, 2024	Chris
34	October 14 - October 25, 2024	Bárbara
35	October 28 - November 8, 2024	Derek
36	November 11 - November 22, 2024	Eric
37	November 25 - December 6, 2024	Lauralyn
38	December 9 - December 20, 2024	Volker

Non-scrum meeting ownership

For meetings outside the scrum framework (see Non-scrum events for a complete list), DST follows separate norms outside the chore wheel:

• Rotate meta-facilitator every 3 months; responsibilities include:
  • Ensuring an agenda exists for the meeting
  • Offering to cancel/reschedule if needed
  • Assigning facilitator/timekeeper/notetaker if needed
• Ensure agenda topics are ordered by priority & have assigned time
  • If individual topics go over time, the room can take a vote on whether to extend a topic (typically by just 5 mins), move it to the parking lot, or take it async.
  • When the meeting starts, (optionally) the team votes on ordering the topics.

Meeting	Meta-facilitator for July-September 2023	Meta-facilitator for October-December 2023	Meta-facilitator for January - March 2024
Design Sync	N/A	N/A	N/A
Engineering Enclave	Roan	Anne	TBD
Tea Time	N/A	N/A	N/A
Steering	Chris	Nat	N/A
Front-End Standards Group	Anne	Eric	TBD
Strategy	Chris

Slackbot reminders

DST has two Slackbot reminders:

• Codex release reminder: biweekly on Mondays, in the #design-system channel.
  • Collaborators: Anne, Eric, Nat, Roan, Volker, Lauralyn
• DST Daily Standup: daily on weekdays, in the #design-system-private channel.
  • Collaborators: Chris, Eric, Nat (members of Team Processes Task Force)

To view DST's Slackbot reminders in Slack, go to Wikimedia Foundation > Tools > Workflow Builder. You can view/edit Slackbot reminders for which you are a collaborator.