Collection assessment template

This page contains a set of columns you can paste into a spreadsheet or use in your tracking tool of choice while following the Documentation Collection audit process.

Survey edit

In Step 2, you populate your spreadsheet or tracking mechanism with pages or docs. For that step, you only need a doc identifier (usually URL).

Prioritize edit

Data points for Step 3.


Prioritize	Prioritize	Prioritize
Relevance: is this page clearly part of the collection of docs in scope for your team/project, or is it out of scope?	Use Special:WhatLinksHere to assess the page's incoming links and redirects. Determine ranges that make sense for grouping your content into a few buckets like "many links", "some links", "few links".	Pageviews in last year: many, some, few, none?

Assess edit

Data points for Step 4.

Information overload edit


Info overload: Audience focus	Info overload: Audience focus	Info overload: Content duplication	Info overload: Content duplication	Info overload: Too much content	Info overload: Too much content
Intended audience	Is all content on the page appropriate for the intended audience? (yes/no)	Is some of the content covered elsewhere? Check this by doing some searches across multiple wikis (wikitech, meta, mediawiki) and our open source docs at https://doc.wikimedia.org/, and Github/Gerrit/Gitlab.	Is your impression that the duplicate content be included in OR removed from your docs? (Don't overthink it at this point.)	Page length	Link overload

Information gaps edit


Info gaps: Content freshness	Info gaps: Content freshness	Info gaps: Missing content
At first glance, how correct and accurate is the content on a scale of 1 (fresh) to 5 (completely outdated). Note: last revision date doesn't correlate directly with freshness.	If score is 3 or above, is your first instinct that most of the content should be: deleted OR updated? (Again, don't overthink this, just give your initial reaction.)	Review for missing features, Talk page questions, coverage of prerequisite knowledge, and essential contact info.

Maintenance status edit


Maintenance status	Maintenance status	Maintenance status
Phabricator tasks review	Last revision	Revision frequency